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#Preparing excel spreadsheet for mail merge on mac how to

In the label options dialog, we will select the needed options including.We will select Change document layout because we want to create a new sheet of mailing labels (we can also click start from existing documents or use the current document if we wish to add to an existing list of labels).įigure 9 – Excel to labels for Mail Merge.We will select Labels and click on Next: Starting document link.We will now see the Mail Merge pane at the right of our screen.įigure 8 – Mail Merge pane for making mailing labels.We will go to the Mailings tab, select Start Mail Merge and click on Step by Step Mail Merge Wizard.We will open a blank Word document in Ms Word 2007, 2010, 2013 or 2016įigure 6 – Blank word document to convert excel to word labels.Step 2 – Set up the Mail Merge document in Word Once we are done, we will save our Excel worksheet.We will type in a name for our address list in the Name box.įigure 5 – Name address list for labelling in excel.In the Defined names group, we click on Define name.įigure 4 – Define Name for mailing labels from excel

We will select the address list including column headers and go to Formulas.

Next, we will fill in our data ( Format the Zip Code column to enter numbers as text)įigure 3 – Create labels from excel spreadsheet.

Tip: Rather than create a single name column, split into small pieces for title, first name, middle name, last name.

First, we will enter the headings for our list in the manner as seen below.

#Preparing excel spreadsheet for mail merge on mac how to

In this tutorial, we will learn how to use a mail merge in making labels from Excel data, set up a Word document, create custom labels and print labels easily.įigure 1 – How to Create Mailing Labels in Excel Step 1 – Prepare Address list for making labels in Excel We can create or print a mailing list by using Microsoft Excel to keep it organized.